Efficient Recordals

At the outset, the number and status of the affected IP rights are identified across the relevant jurisdictions. We then review the available documentation forming the basis for the necessary actions, such as:

• Recordals (e.g. commercial register extracts)
• Transfers of ownership (e.g. purchase agreements, demerger agreements, merger agreements)
• Registration of security interests or licenses (e.g. corresponding agreements)

Changes in ownership and recordals are often complex and involve multiple steps. In many cases, a sequence of coordinated actions is required to ensure that the correct owner is ultimately recorded in the register.

For this reason, the entire change process is defined in advance, with a clear structure and sequencing of all required steps.

In addition, a client-specific timeline is established - often aligned with ongoing deadlines - to ensure that the transfer of IP rights is executed in a structured and efficient manner.

Once the scope and strategy for the IP rights have been defined, we obtain the required documentation and detailed cost information from our partners in the respective jurisdictions. Based on this, we prepare a comprehensive and transparent cost estimate.

Each jurisdiction and type of IP right requires specific documentation. We prepare these documents largely ready for signature and provide clear guidance to ensure a smooth and efficient process.

You will also receive a structured overview matrix outlining country-specific requirements and the current recordal status for each jurisdiction and IP right.

We coordinate the entire document flow and communication process - between clients, representatives, authorities, and international partners.

This ensures efficient communication channels and prevents delays or loss of information. Upon request, we also handle notarizations, apostilles, legalizations, and translations.

All checks are conducted according to the four-eyes principle to reliably manage the complexity of jurisdiction-specific requirements.

All documents are carefully reviewed prior to filing, and after registration, official communications and register entries are verified for accuracy and completeness.